Utawala na Rasilimali Watu

Objective

To provide expertise and services on human resources management and administrative matters.

Functions

  • To provide advice on administrative and human resources matters;
  • To provide strategic inputs on Administration and Human Resources Management issues such as recruitment, human resources development and training, promotion, discipline, retention, motivation, performance management and welfare;
  • To ensure optimal, efficient and effective management and utilization of human resources in the Ministry;
  • To collect, analyse, store and disseminate data and information related to human resource development plans;
  • To provide a link between the Ministry and the President’s Office Public Service Management on operationalization of the Public Service Management and Employment Policy and relevant Public Service Acts;
  • To provide data support and up-date records on various human resources information;
  • To provide all management services and organization development;
  • To conduct periodic staff audit and advise accordingly;
  • To process terminal benefits and leave;
  • Coordinate and liaise with PMORALG and the Commissioner of Education on teachers requirements to determine supply and demand for teachers in schools each year and advise accordingly; and
  • To coordinate implementation of Open Performance Review and Appraisal System (OPRAS), assess the appraisal results; prepare implementation reports; and make follow-ups on the implementation of the recommendations on individual OPRAS forms.

This Division will be led by a Director and will have three (3) Sections as follows:-

  • Administration Section;
  • Human Resources Management Section; and
  • Human Resource Management Section-Institutions Section.

 

Administration Section

This Section will perform the following activities:-

  • Interpret and ensure adherence to Public Service Regulations, Standing Orders and other Labour laws;
  • Facilitate employee relations and welfare including health, safety, sports and culture;
  • Provide registry, postage, messengerial and courier services; and manage office records;
  • Handle all protocol matters;
  • Facilitate provision of security services, transport and general utilities;
  • Facilitate general custodian services to include maintenance of office equipment, buildings and grounds;
  • Coordinate implementation of ethics and value promotion activities including prevention of corrupt practices;
  • Coordinate and implement programmes on diversity issues including those on gender, disability and HIV/AIDS;
  • Be the Ministry’s Gender Focal Point;
  • Coordinate implementation of Public Private Partnership Policies and legislation and private sector participation in the Ministry;
  • Coordinate the preparation and implementation of the Wage Bill and Recurrent Budget for the ministry;
  • Coordinate implementation of Business Process Improvement in the Ministry;
  • Advise on organizational efficiency of the Ministry; and
  • Coordinate implementation of Client Service Charter in the Ministry.

This Section will be led by an Assistant Director.

 

Human Resources Management Section

This Section will perform the following activities:-

  • Coordinate staff recruitments, selections, placements, confirmations, promotions and transfers for the Ministry;
  • Carry out human resources planning to determine supply and demand for professionals under the Ministry;
  • Administer salaries and manage payroll;
  • Coordinate the implementation of Open Performance Review and Appraisal System (OPRAS);
  • Advise and oversee employee’s benefits (pension, allowances etc) and entitlements;
  • Prepare Annual Personnel Emolument Estimates;
  • Oversee services related to separation from the service (retirement, resignation, etc);
  • Prepare and facilitate implementation of succession plans;
  • Facilitate orientation/induction programs for new entrants in the service;
  • Carry out staff training needs assessment for the Ministry and prepare training and capacity building plan, programs and budget;
  • Facilitate Human Resource training and career development (professional development, performance improvement, pre-retirement, part-time, and overseas) for the Ministry;
  • Facilitate human resource development (training, coaching, mentoring, and job rotation);
  • Carry out impact assessment of the staff training programs and prepare assessment reports;
  • Initiate and co-ordinate in-house courses and on the job training;
  • Provide information, clarifications and briefings on human resources and training matters; and
  • Serve as a Secretariat support to the Appointment Committee; and Training and Professional Development Committee

This Section will be led by an Assistant Director.

 

Human Resource Management Section-Institutions Section

This Section will perform the following activities:-

  • Oversee staff recruitments, promotions and transfers for Institutions under the Ministry, Teachers’ Training Colleges and Folk Development Colleges;
  • Carry out human resources planning to determine supply and demand for staff in Teachers’ Training Colleges and Folk Development Colleges;
  • Coordinate the implementation of Open Performance Review and Appraisal System (OPRAS) in Teachers’ Training Colleges and Folk Development Colleges;
  • Process and update records of various leaves in Teachers’ Training Colleges and Folk Development Colleges;
  • Advise and oversee employee’s benefits (pension, allowances etc) and entitlements in Teachers’ Training Colleges and Folk Development Colleges;
  • Prepare Annual Personnel Emolument Estimates for Teachers’ Training Colleges and Folk Development Colleges;
  • Oversee services related to separation from the service (retirement, resignation, etc) for Teachers’ Training Colleges and Folk Development Colleges.
  • Prepare and facilitate implementation of succession plans for Teachers’ Training Colleges and Folk Development Colleges;
  • Carry out staff training needs assessment for Teachers’ Training Colleges and Folk Development Colleges and prepare training and capacity building plan, programs and budget;
  • Monitor and evaluate implementation of training programs and prepare training reports for Teachers ‘Training Colleges and Folk Development Colleges;
  • Maintain and enforce work ethics and discipline within the Section and ensure attainment of work targets related to various assignments in the Section;
  • Facilitate Renewal of Employment Contracts for Academic staff after compulsory retirement; and
  • Facilitate appointments of Chairmen and members of various Boards/Councils/ Commissions of Institutions under the Ministry.

This Section will be led by an Assistant Director.

Imesomwa 16,759

Contact

  • Name:    Permanent Secretary
  • Address: Government City
  • Mtumba Area - Afya Street
  •               P.O.Box 10
  •               40479 Dodoma
  • Tel:        +255 26 296 3533
  • Email:    info@moe.go.tz
  • Zonal SQA Offices Contacts
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